In the Service and Health Sectors, allocating duties to employees 

and then managing how those tasks work out,

is something that is not easy to control.

VTDuty Manager Eliminates
Manual Processes

Now,  VT Duty Manager from MultiTime uses a combination of new technology devices such as mobile phones, wall mounted TV screens, allied to web oriented software programmes, to banish many of those headaches associated with running busy service divisions.

Indeed for years organising duties has been a major undertaking which is often done under quite some pressure, and with the shortest of time lines to get things right. 

In some cases employees, for instance, might be hired just for particular occasions.Then some employees may arrive late, or not at all, and even when present, they are sometimes unsure where they are supposed to be working or what tasks they need to perform.

It can also be tricky for those organising to easily “pull in” the appropriate person to cover for a non attendee.  Then when the employee "disappears" to do the Duty - how do you know he/she arrived and is in fact working at the location?   

VT Duty Manager is designed to allow for the more efficient allocation of working times and tasks of employees, and..... here's the unique bit,  the verification that the duties are actually being performed - and irrespective of where the employee is!

Firstly, there is a choice in how employees should register their duties e.g. using a Mobile Phone, Time Terminal, Touch Screen or PC.   Once each employee is on duty and where can be seen at P.C. Screens.

Click here to find information about our range of time terminals and devices

If area controllers are involved, then they are notified of a non arrival within say 3 minutes of the designated starting time.

As an option, when employees arrive, they can see their designated duties on a large screen e.g. each place or function or type of duty that they should be working at. This screen can be at some central location say the organiser’s office. The effect is quite like viewing arrival/departures in an airport.

White-board replaced by TV Wall Screens

Even better, the employee can view his/her duty list from home before arrival, if neccessary. So can each area organizer – everyone is kept in the frame.  A check can be kept on how many staff have been allocated to each area or function.

A sample entry in the daily schedule

You will see on a time line where each employee is allocated for each hour of the day.  VT Duty Manager has several methods of letting you know if an employees has arrived at or left a job, howver remote that location is. This can be via mobile phone or special readers can be used locally to scan the persons card or tag.  VT Duty Manager can also work out the hours the employee has worked for payment purposes. VT Duty Manager allows the organizer to:

• Work out, change and save the daily tasks and to schedule employee to locations, tasks and shifts
• Match appropriate skills of employee to function required
• Automatically calculate the clocking hours for payroll

Each person’s function might have skill requirements, so VT Duty Manager keeps a register of any type of skill. Maybe employees need to carry or hold items for their work. VT Duty Manager keeps a physical requirement list.   VT Duty Manager will keep all of these skills and items - so that the right match is efficiently allocated to the job in question.

The Foward Planner allows the supervisor and employee to view upcoming shifts at PCs or TV screens.

Therefore, this product contains a mixture of health and safety, work planning, shift planning, time recording and capturing of data for payroll.

Also, if there is an emergency you can call up a real time list of who is present and where they are posted and a special fast print out of staff present can be produced.