VisionTime - Interactive Time System

 

VISIONTIME - THE INTERACTIVE TIME SYSTEM  

 

Contents:

 

OVERVIEW

 

 VisionTime is the innovative web oriented System for managing employee working time, schedules and duties.  

Designed by MultiTime, the system is in use in countless organisations throughout the U.K., Ireland, and Holland.   

VisionTime brings 25 years of innovation and experience from our team and caters for a wide range of working environments e.g. 

Government departments, councils, insurance companies, call centres, factories, hospitals, retail, catering, restaurants, educational, the construction industry, and many more.   

Using the VisionTime system will support your organisation in creating a more developed working time environment which is in tune with the  modern workplace.

WE CAN PROVIDE YOU WITH A REMOTE DEMONSTRATION OF THE VISIONTIME SYSTEM - YOU DON'T NEED TO LEAVE YOUR DESK.     ASK FOR DETAILS.

 

CLOCKING OPTIONS: 

 

Employees can clock in and out over a range of Time Terminals, Touch Screens and Devices such as mobile phones, the use of Biometric options including finger and hand readers. It is also possible to clock in and out via Access Control devices. For more information go to Time Terminals & Devices.  

CARD OPTIONS:  VisionTime supports a variety of Card Types [e.g. Mag Stripe, Proximity] and Time Terminals can aslo be access by PIN  codes.   

                     

 

SELF SERVICE FEATURES -

INVOLVING EMPLOYEES AND SUPERVISORS IN A WORKFLOW......       

  

VisionTime is designed to allow interactivity between the employee, the system, and the supervisor, in organisations where this is feasible.  

 

For example, in many customer sites, employees at their own PCs or at Touch Screens can request time off such as  holidays or maybe to look to have a lateness excused. 

 

The Supervisor can then approve or deny the request - again a his/her PC or at a Touch Screen. Therefore, Senior Management now have real time access to working time activity.  See diagram above.

  

 

 

NEW WAYS TO MANAGE WORKING TIME:  

   

So VisionTime optionally brings a "workflow" approach to the managment of working time. EXAMPLE:

The employee is working within a "flexi  scheme", and has been sick for a "morning half day" and is informing her supervisor.   The supervisor will be reminded by automatic emails about this request.

Once the supervisor signs off  the request, the time account will be intact again. 

If on the other hand, the the employee is working fixed hours and the time calculations are being used as a basis for payment, then he/she just needs to further specify if the correction or request is for flat rate or weekend or whatever.

 

   

 

Therefore on this form you will note that the employee is qualifying the correction or request by highlighting "Day", as well as "Cert Sick".  This shows that the absence was for a "Daytime Cert Sick".

Of course with VisionTime some users will prefer that some or all updates should be still be handled in the "traditional" way i.e. centrally or via the Supervisor or Administrator - and indeed, there are lots of systems that operate in that way.

 However, a great benefit from VisionTime is to get everyone using the system in this "workflow" concept.
 

 

 

In addition, many "time corrections" can now become irrelevant with "easi shift swap" facility, which can be used by the employees and supervisors.  In other words, in terms of "working time administration" once the shift is swapped in the system by the employee at the time of the occurance - then there is no need to make cumbersome corrections later.   A crucial aspect of the system is that much of that tiresome bureaucracy associated with working time - can be virtually eliminated.

 

 

The VisionTime system is scalable - so can suit even the smallest organisation or those that employ hundreds even thousands  

 

USING THE WEB :                                                                              

 

VisionTime works over your own organisation's computer network, using the intranet or internet.  Therefore -

· The location and numbers of staff accessing the system is irrelevant

· There is no need for local software!

VisionTime is ideal for branch networks, government depts. separated into many buildings, chains of stores, recruitment agencies, forecourts, home/remote workers and "hot deskers" too. The system is also scalable so can work for small numbers of employees just as easily as it can for moajor organisations.

Supporting Many Working Time Scenarios:

Where flexible working is not considered an option, then the system, allows users to manage time for Hourly Paid Staff including the most complex Shift arrangements. The system not only has an advanced staff scheduler - but further has an ability to break down shifts into hourly duties.

 

Time Rules:  

VisionTime can cater for every conceivable time rule including :

  •     Flexible Hours &   Shift Working
  •     Complex variations of break rules (coffee/lunch) etv
  •     Lateness Deductions and Grace/Rounding, Varying Overtime Rules and  Time in Lieu [Time Bank].     MORE ABOUT TIME RULES ..

 

OTHER SYSTEM FEATURES: 

 

There are many other features are included in VisionTime such as:·                                                                                         

        

  •       VT Who's In? Shows "who's in", if out, where the employee has gone & expected time of return 
  •       The Time Bank - helps to reduce overtime by "banking hours" for taking off later 
  •       VT Trend Reports - expert analysis on how time is being utilsed in your workplace.

Also, ask about the system's Duty Manager which goes even beyond employee scheduling and rostering - by additionally allowing you to allocate people to their daily tasks. (Go to Duty Manager).

 

CONNECTIVITY TO OTHER SYSTEMS : e.g. Payroll and HRMS: 

 

 

With its VisionPay Link Programme, VisionTime can be linked seamlessly to payroll systems such as Sage or payroll bureaux for example Jefferson, - while equally at ease working in tandem with HR systems such as PeopleSoft, Midland HR, ASR or Topaz HR.

Equally where a Payroll system already exists on the customer site - VisionTime can work in tandem with it.  Each component of this Workforce Management System can then “stand alone” or can be combined with the customer’s own existing solutions. 

More here about connectivities

  

 

SEE HERE HOW TO FIND OUT QUICKLY WHO'S IN OR OUT IN AN EMERGENCY


 

 

 

     

So as the system is "ultra flexible" in terms of the working time arrangements it is possible to be highly creative with your workplace time arrangements. In one customer's workplace for example, there are 350 different working time arrangements amongst 500 employees - leaving almost everyone with their own agreement. In that site flexible working hours is operating alongside home working, job sharing, term time working and many other forms of working time arrangements.  Staff turnover and absenteeism has reduced - as the employer is making it easier for employees to "juggle" those work : life commitments.

To manage how this all "hangs together" the Trend Analysis software in VisionTime provides management with the data which needed to ensure all of the arrangements work individually for the employee and collectively for the organisation.

  

EVEN MORE OPTIONS HERE .......